Guidelines for applicants

This document contains detailed information about the application procedure. We strongly advise you to read it before starting to fill in the Application Form.

Before submitting your application, read through the instructions below and familiarize yourself with the student categories and target groups. 

Applicants are advised to carefully research and select the host institution and study programme of choice, prior to submitting the application. 

The project particularly invites applications from female candidates and disadvantaged groups.

In order to submit your application, create a new user and then fill in the online application form and attach the required documents. Once the form is completed, make sure you have submitted it within the deadline and that you have received an email confirming the submission is concluded.

If an applicant submits more than one application, the system will automatically consider the most recent one.

In order to increase the chances of being selected, it is recommended that applicants choose different Partners Higher Education Institutions. The number of options depends on the subject area and the academic offer made available by each partner. It is possible that for a specific field of studies, only 1 or 2 courses may be offered by the entire partnership. In this case you can either chose a different, yet related, field or you can choose the only offer/offers available. However, 2nd and 3rd choice institutions may decide not to evaluate these applications depending on the total number of received applications.


Eligibility Criteria

Applicants for all types of scholarships must:

  • Be nationals and residents in any of the eligible African countries.
  • Have sufficient knowledge of the language of instruction of courses in the host country.
  • Fulfill the criteria of one of the target groups below:


Students having previously benefitted from a scholarship under the Intra-ACP or the Intra-Africa Academic Mobility Schemes are NOT eligible.


Target Group 1 (TG1)

  • For Master and PhD credit-seeking mobility applicants: Students must be registered in one of the five partner universities: Université de Tlemcen (Algeria), University of Cape Coast (Ghana), Kenyatta University (Kenya), University of Ibadan (Nigeria), and University of KwaZulu-Natal (South Africa).
  • For staff: Staff must be working in one of the five partner
  • universities.

Target Group 2 (TG2)

  • For credit-seeking mobility applicants: Students must be registered in any African Higher Education Institution.


Required documents

  • Photo (mandatory for all types of scholarships).
  • Video (optional).
  • Formal Identity Card (mandatory for all types of scholarships) - Must be issued by a national authority otherwise it will not be considered valid and the application will be immediately excluded. In case your country does not issue such document it is mandatory to upload a copy of your passport.
  • Passport (optional when a formal identity document has been uploaded).
  • Certificate proving the previously obtained degree (mandatory for Master mobility, PhD mobility, and Staff mobility)– Must be issued by a university, dated, signed and stamped, otherwise it will not be considered valid and the application will be immediately excluded. In the case of having achieved more than one academic degree, the uploaded file must contain the scan of all documents. It is not necessary to certificate the diploma through the apostille stamp.
  • Transcript of Records (mandatory for Master mobility and PhD mobility): must be issued by the home university, stating in detail all courses taken and grades obtained. This document must be dated, signed and stamped by the institution, or have an official digital certification, otherwise it will not be considered valid and the application will be immediately excluded.

    Important: The Transcript of Records is the one of the course the students are currently enrolled.
  • Statement of the Home Institution (partner) with a brief description of the applicant’s main activity (Mandatory for Academic and Administrative Staff) This document must be dated, signed and stamped by the institution, otherwise it will not be considered valid and the application will be immediately excluded. The declaration should be written in the language of the host University or, in case of choosing several host Universities, in English, by the responsible person for the applicants’ activities/project at the home institution.
  • Statement of support from the University of origin (Mandatory for Target Group 1, TG1)- This document must be issued by a professor or by the respective academic department of the applicant. It must be dated, signed and stamped by the home institution, otherwise it will not be considered valid and the application will be immediately excluded. This document is mandatory for all exchange applicants (non-degree seeking mobility) and staff members. Other applicants are advised to include this statement of support but such document is not mandatory.
  • Statement issued by the home institution confirming the applicant’s enrollment in the degree course (mandatory for Master mobility and PhD mobility).
  • Certificate of language skills (mandatory for all types of scholarships) - This document must be dated, signed and stamped by the issuing institution. If the host institution you're applying to demands the presentation of a language certificate (eg. French or English), the document is mandatory. If this document is not uploaded, the application will be immediately excluded from the project without possibility of appeal. In other cases when institutions do not require it, it is optional ( So as to know whether the certificate is mandatory, please check the academic offer in the “Courses” section in the website).
  • Declaration of Honour from the applicant - This document must be dated and signed (mandatory for all types of mobility and the document is available in the application form for downloading).
  • Document that specifically proves your actual status of physical disability (if applicable).
  • Document that specifically proves your vulnerable socio-economic situation (if applicable). This document must be dated, signed and stamped by the issuing entity. In case you fail to do so we will not consider you as a candidate in particularly vulnerable socio-economic situation.
  • Motivation Letter
  • Other documents relevant for the application that you may consider.



After the application deadline, first the local Academic Evaluation Committee and then the Consortium Management Group (endorsing recommendations made by the Consortium Selection Committee) will review all received applications. Only complete applications will be considered for selection. Your application is complete if you have uploaded all the requested documentsand filled in the form completely. The home and host universities of the consortium will work together to evaluate the applications based upon the following criteria:

  • Academic merit.
  • Motivation for the mobility period.
  • Language skills.
  • Research Project (for PhD).
  • Research/Teaching/Working Plan (for academic and administrative staff).
  • Scientific Production/Previous experience (for academic and administrative staff).


In addition to these academic criteria, the following administrative criteria will be taken into account:

  • Relevance of the mobility for both the host university and the home university.
  • Equal geographic representation of the partner universities in the mobility scheme.
  • Equity considerations for designated groups (Female, candidates with disabilities or in social/political vulnerable situation, …).


If you have given incorrect or misguiding information in your application, this will be a reason to withdraw your grant.



Notifications of application outcome to students are done as follows:

  • All applicants will be notified via e-mail.
  • All applicants not selected for the programme are notified immediately after the selection decision has been made. Notification will include:
    • The results of the selection.
    • The procedure to follow for an appeal to the selection decision.


For the selected candidates the notification will include:

  • Instructions for further steps (visa, guide for scholarships holders, etc.).
  • A model of the Student Agreement.
  • Other relevant information.


Academic support

Each partner institution undertakes to provide academic support to ACADEMY scholarship holders at their institution by:

  • Setting up agreements with students on an individual work programme and on the workload required to pass any examinations or other forms of assessment (i.e. student agreements, learning agreements).
  • Assuring ACADEMY scholarship holder (all types of mobility) benefits of the same working conditions and the same health and security protection levels similar to the local students and members of the academic community.
  • Providing mentoring for ACADEMY scholarship holders.
  • Keeping student records of ACADEMY scholarship holders.
  • Arranging supervisors for research students.
  • Arranging field trips for research students where necessary.
  • Providing counselling for future career and work placements.
  • Providing linguistic support.
  • Awarding degrees to ACADEMY scholarship holders upon successful completion of the degree programme (for degree-seeking students).